This Agreement is entered into between Erin & Jake Photography (“Photographer”) and the Client(s) listed on the booking invoice or proposal (“Client”).
1. SERVICES
Photographer agrees to provide wedding and/or elopement photography, videography, and/or aerial drone media services as requested and scheduled by Client.
Services may include, but are not limited to:
Wedding photography
Elopement photography
Cinematic wedding videography
Drone photography and/or video
Highlight films
Ceremony coverage
Social media clips
Engagement sessions
Adventure or destination coverage
Lifestyle and storytelling media related to the wedding or elopement
Specific services, coverage hours, deliverables, locations, and pricing are confirmed via invoice, proposal, booking confirmation, or written communication and are incorporated into this Agreement.
2. PAYMENT
A signed contract and 50% non-refundable retainer are required to reserve the event date.
The remaining balance is due no later than 14 days prior to the scheduled wedding or elopement date unless otherwise agreed upon in writing.
Photographer reserves the right to withhold delivery of all media until full payment has been received.
Late payments may incur additional fees.
All retainers and payments are non-refundable due to the Photographer reserving and turning away other work for the event date.
3. CANCELLATION & RESCHEDULING
Client agrees to provide reasonable notice for cancellations or rescheduling requests.
Retainers are non-refundable under all circumstances.
If Client cancels the event within 30 days of the scheduled date, Photographer reserves the right to require payment in full.
Rescheduling requests will be accommodated when possible, subject to Photographer availability.
Destination weddings and elopements involving travel arrangements may incur additional rescheduling costs.
Weather-related adjustments for outdoor weddings, elopements, or drone operations will be handled at Photographer’s discretion and in consideration of safety and logistical feasibility.
4. DRONE OPERATIONS
Photographer operates in compliance with all applicable FAA regulations and reserves the right to refuse drone operations in unsafe or restricted conditions.
Drone coverage is subject to:
If drone coverage cannot legally or safely be performed, Photographer may substitute alternate coverage without refund specific to drone operations.
5. CLIENT RESPONSIBILITIES
Client is responsible for:
Obtaining all venue permissions and permits
Ensuring timely access to all locations
Coordinating timelines and communication with planners or venues
Informing Photographer of important moments, family dynamics, or restrictions
Photographer is not responsible for missed coverage due to delays, late arrivals, restricted access, or inaccurate scheduling information provided by Client or third parties.
6. DELIVERY
Final edited media will be delivered digitally within a reasonable timeframe, typically:
Delivery timelines may vary depending on season, workload, travel schedule, and scope of services.
Sneak peeks may be delivered at Photographer’s discretion.
RAW/unedited files are not included and will not be delivered.
Additional editing requests beyond Photographer’s standard style may incur additional fees.
7. COPYRIGHT & LICENSE
All photographs, video footage, drone media, and related content remain the sole intellectual property of Photographer.
Upon full payment, Client is granted a limited, non-exclusive, non-transferable license for personal use, including:
Client may not:
Sell the media
Submit media for commercial use without written permission
Alter media beyond basic cropping or resizing
Apply filters or edits that substantially change Photographer’s work
Commercial publication, vendor advertising, or monetized use requires separate written licensing approval.
8. TRAVEL & DESTINATION EVENTS
For destination weddings and elopements, Client agrees to cover all approved travel-related expenses including, but not limited to:
Airfare
Lodging
Rental vehicles
Parking
Ferry or permit fees
Travel arrangements may require advance payment prior to departure.
Photographer is not responsible for delays or interruptions caused by airlines, weather, road closures, government restrictions, or other travel-related circumstances outside reasonable control.
9. LIMITATION OF LIABILITY
Photographer’s total liability for any claim arising under this Agreement shall not exceed the total amount paid by Client.
Photographer is not liable for:
Missed moments due to schedule delays
Venue or weather restrictions
Lighting conditions outside Photographer’s control
Guest interference
Equipment malfunction beyond reasonable backup measures
Drone flight restrictions
Acts of nature or travel interruptions
In the unlikely event of total photographic or video failure, liability shall be limited to a refund of payments received.
10. INDEMNIFICATION
Client agrees to indemnify and hold harmless Photographer against any claims arising from:
Venue restrictions or permit issues
Unsafe conditions
Injury occurring during the event
Unauthorized drone complaints or disputes
Actions of guests or vendors
11. MODEL RELEASE & PORTFOLIO USE
Photographer retains the right to use photographs and media for portfolio, website, social media, publications, contests, marketing, and promotional purposes unless otherwise requested in writing prior to the event date.
12. FORCE MAJEURE
Photographer shall not be held liable for failure to perform due to events beyond reasonable control including, but not limited to:
In such circumstances, Photographer will make reasonable efforts to reschedule or provide substitute coverage where feasible.
13. ENTIRE AGREEMENT
This Agreement represents the entire understanding between the Parties and supersedes any prior discussions or communications.
Any modifications to this Agreement must be made in writing and signed by both Parties.
By signing below, Client acknowledges they have read, understood, and agree to the terms outlined in this Agreement.
